Information Systems/Applications

< Information Systems

This lesson covers applications.

Objectives and Skills

Objectives and skills for the applications portion of CLEP Information Systems include:^[1]

Standard office suite tools (word processors, spreadsheets, presentation packages, end-user database packages)
Office systems (e-mail, conferencing, cooperative work, document imaging, system resources, voice mail)

Readings

Multimedia

Watch YouTube: Computer Software: Application Software.
Watch YouTube: Learn How To Use and Master Microsoft Office 2013 Suite Applications.
Watch YouTube: How To Use Microsoft Lync 2010 Video Conferencing.
Watch YouTube: Word processing Tutorial Part 1.
Watch YouTube: New Features in MS Word 2013.
Watch YouTube: Google Docs Tutorial 2014.

Activities

Use the built-in text editor to create and edit text files:
- Windows: Review Microsoft: Open Notepad. Use Notepad to create a text file and save it under Documents.
- OS X: Review Apple: Mac Basics: TextEdit. Use TextEdit to create a text file and save it under Documents.
- Linux: Review Wikipedia: gedit. Use gedit to create a text file and save it under Documents.
Review Wikipedia: OpenOffice and How To Geek: OpenOffice vs. LibreOffice. Download and install an open source office software suite. Then review LibreOffice.org: Documentation. Use the open source software suite to create a short document, spreadsheet, and presentation. Save the files under Documents.
Complete one or more of the following office suite tutorials for word processing, spreadsheets, and presentation software:
Use screen sharing software to collaborate with other users:
- Windows: Search the Internet for information on Chrome Remote Desktop, Microsoft Remote Desktop, TeamViewer, or similar applications. Use one of these applications to share your desktop with another user.
- OS X: Search the Internet for information on Chrome Remote Desktop, Microsoft Remote Desktop, TeamViewer, or similar applications. Use one of these applications to share your desktop with another user.
- Linux: Search the Internet for information on Chrome Remote Desktop, Microsoft Remote Desktop, TeamViewer, or similar applications. Use one of these applications to share your desktop with another user.
Use file compression software to compress and uncompress folders and files:
- Windows: Review Microsoft: Compress and Uncompress Files. Create a Zip file and compress the text and document files created above. Compare file sizes between the compressed and uncompressed versions.
- OS X: Review OS X Daily: How to Zip Files in Mac OS X. Compress the text and document files created above. Compare file sizes between the compressed and uncompressed versions.
- Linux: Review Ubuntu.org: File Roller. Use the Archive Manager to create a new .gz or .zip file and compress the text and document files created above. Compare file sizes between the compressed and uncompressed versions.
Use video conferencing software to collaborate with other users:
- Windows: Search the Internet for information on Google+ Hangout, Skype, or similar applications. Use one of these applications to set up and join a video conference to collaborate with other users.
- OS X: Search the Internet for information on Facetime, Google+ Hangout, Skype, or similar applications. Use one of these applications to set up and join a video conference to collaborate with other users.
- Linux: Search the Internet for information on Google+ Hangout, Skype, or similar applications. Use one of these applications to set up and join a video conference to collaborate with other users.
Review the lesson summary, key terms, review questions, and assessments below.

Lesson Summary

Application Software is the reason you buy a computer. This is divided into two major categories, business and personal.
Productivity software, or office productivity software, is application software dedicated to producing information, such as documents, presentations, worksheets, databases, charts, graphs, digital paintings, electronic music and digital video.^[2]
Existing office suites contain a wide range of components. Most typically, the base components include a word processor, spreadsheet, and presentation program.^[3]

Popular office suites include Apache OpenOffice, LibreOffice, Microsoft Office and Google Docs.^[1]
Collaborative software, or groupware, is application software designed to help people involved in a common task to achieve goals. It can be divided into three categories depending on the level of collaboration: communication, conferencing and co-ordination.^[2]
Communication can be thought of as unstructured interchange of information. Examples of communication tools include synchronous conferencing, asynchronous conferencing, e-mail, faxing, voice mail, wikis, web publishing, and revision control.^[3]
Conferencing refers to interactive work toward a shared goal. Examples of conferencing include Internet forums, online chat, instant messaging, telephones, video conferencing, data conferencing, and application sharing.^[4]
Co-ordination refers to complex interdependent work toward a shared goal. Examples of co-ordination include electronic calendars, project management systems, online proofing, workflow systems, knowledge management systems, enterprise bookmarking, prediction markets, extranet, social software, online spreadsheets, and client portals.^[5]
Utility software is system software designed to help analyze, configure, optimize or maintain a computer.^[6]
Utility software is a type of system software used to support the computer infrastructure, distinguishing it from application software which is aimed at directly performing tasks that benefit ordinary users.^[7]
A filename extension is a suffix, separated from the base filename by a dot or space, used to indicate the file's content format or usage.^[8]

Key Terms

accounting software: Application software that records and processes accounting transactions within functional modules such as accounts payable, accounts receivable, payroll, and trial balance.^[9]
autocorrection: An automatic data validation and replacement function commonly found in word processors and text editing interfaces.^[10]
automatic recalculation: A feature which eliminates the need to manually request that a spreadsheet program recalculate values.^[11]
autosave: A function in many computer applications or programs which saves an opened document automatically, helping to reduce the risk or impact of data loss in case of a crash or freeze.^[12]
bar chart: A chart that presents grouped data with rectangular bars with lengths proportional to the values that they represent.^[13]
cell: A unit in a spreadsheet formed by the intersection of a row and a column.^[14]
cell address: Alphanumeric code used to identify a spreadsheet cell.^[15]
column: A vertical element in a spreadsheet.^[16]
conferencing: Used as an umbrella term for various types of online collaborative services including web seminars, webcasts, and peer-level web meetings.^[17]
desktop publishing (DTP): The creation of documents using page layout skills on a personal computer.^[18]
electronic paper: Display technologies that mimic the appearance of ordinary ink on paper.^[19]
e-reader: A mobile electronic device that is designed primarily for the purpose of reading digital e-books and periodicals.^[20]
equation solver: Software used to find values (numbers, functions, sets, etc.) that fulfill a condition.^[21]
footer: Text that appears on the bottom of a page.^[22]
formula: An expression that automatically calculates and displays a value based on the contents of other spreadsheet cells.^[23]
function: A sequence of program instructions that perform a specific task, packaged as a unit.^[24]
grammar checker: Software that attempts to verify written text for grammatical correctness.^[25]
groupware: Application software designed to help people involved in a common task to achieve goals.^[26]
header: Text that is separated from the main body of text and appears at the top of a printed page.^[27]
instant messaging: A type of online chat which offers real-time text transmission over the Internet.^[28]
justification: A common type of text alignment where the spaces between words are stretched or compressed to align both the left and right ends of each line of text.^[29]
line chart: A type of chart which displays information as a series of data points connected by straight line segments.^[30]
macro: A sequence of application or operating system instructions that is recorded or written once and then may be repeated using a keyboard shortcut or application interface button.^[31]
mail merge: A software operation describing the production of multiple documents from a single template form and a structured data source.^[32]
mathematical software: Software used to model, analyze or calculate numeric, symbolic or geometric data.^[33]
modeling: Representing a system using symbols and equations or calculations.^[34]
outliner: A computer program that allows text to be organized into discrete sections that are related in a tree structure or hierarchy and may be collapsed into a node, or expanded and edited.^[35]
page-layout software: The primary purpose of page layout software is to make it easy to combine text and graphics when creating layouts for brocures, ads, newsletters, greeting cards, etc.^[36]
personal information manager (PIM): A type of application software that functions as a personal organizer.^[37]
pie chart: A circular statistical graphic, which is divided into slices to illustrate numerical proportion.^[38]
presentation software: Productivity software used to display information in the form of a slide show.^[39]
row: A horizontal element in a spreadsheet.^[40]
scatter chart: A type of mathematical diagram using Cartesian coordinates to display values for typically two variables for a set of data.^[41]
shareware: A type of proprietary software which is provided (initially) free of charge to users, who are allowed and encouraged to make and share copies of the program, which helps to distribute it.^[42]
software: Any set of machine-readable instructions that directs a computer's processor to perform specific operations.^[43]
speech recognition software: Software used for the translation of spoken words into text.^[44]
spell checker: Software that flags words in a document that may not be spelled correctly.^[45]
spreadsheet software: Productivity software used to perform the organization, analysis and storage of data in tabular form.^[46]
stack chart: A bar chart with the bars grouped (stacked) to show cumulative effect.^[47]
style: Predefined text formatting available in software applications.^[48]
template: A standardized non-executable file type used by computer software as a pre-formatted example on which to base other files, especially documents.^[49]
utility program: System software designed to help analyze, configure, optimize or maintain a computer.^[50]
wizard: A user interface type that presents a user with a sequence of dialog boxes that lead the user through a series of well-defined steps.^[51]
word processing: Productivity software used to perform the composition, editing, formatting, and sometimes printing of any sort of written material.^[52]
word wrap: The process of breaking a section of text into lines such that it will fit in the available width of a page, window or other display area.^[53]
worksheet: A single array of data in spreadsheet software.^[54]

Review Questions

Productivity software, or office productivity software, is application software dedicated to _____.

Productivity software, or office productivity software, is application software dedicated to producing information, such as documents, presentations, worksheets, databases, charts, graphs, digital paintings, electronic music and digital video.
Existing office suites contain a wide range of components. Most typically, the base components include _____.

Existing office suites contain a wide range of components. Most typically, the base components include a word processor, spreadsheet, and presentation program.
Popular office suites include _____.

Popular office suites include Apache OpenOffice, LibreOffice, Microsoft Office and Google Docs.
Collaborative software, or groupware, is application software designed to _____.

Collaborative software, or groupware, is application software designed to help people involved in a common task to achieve goals, such as email, calendaring, text chat, wiki, bookmarking, shared document storage, screen sharing, and video conferencing.
Communication can be thought of as _____. Examples of communication tools include _____.

Communication can be thought of as unstructured interchange of information. Examples of communication tools are synchronous conferencing, asynchronous conferencing, e-mail, faxing, voice mail, wikis, web publishing, and revision control.
Conferencing refers to _____. Examples of conferencing include _____.

Conferencing refers to interactive work toward a shared goal. Examples of conferencing are Internet forums, online chat, instant messaging, telephones, video conferencing, data conferencing, and application sharing.
Co-ordination refers to _____. Examples of co-ordination include _____.

Co-ordination refers to complex interdependent work toward a shared goal. Examples of co-ordination include electronic calendars, project management systems, online proofing, workflow systems, knowledge management systems, enterprise bookmarking, prediction markets, extranet, social software, online spreadsheets, and client portals.
Utility software is system software designed to _____.

Utility software is system software designed to help analyze, configure, optimize or maintain a computer.
Utility software is a type of system software used to support the computer infrastructure, distinguishing it from application software which is _____.

Utility software is a type of system software used to support the computer infrastructure, distinguishing it from application software which is aimed at directly performing tasks that benefit ordinary users.
A filename extension is _____.

A filename extension is a suffix, separated from the base filename by a dot or space, used to indicate the file's content format or usage.

Assessments

Flashcards: Quizlet: Information Systems - Applications
Quiz: Quizlet: Information Systems - Applications

References

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